| Child Care Payments | |
Overview
This
application has been designed as a fully comprehensive package covering
all aspects of calculating payments
for Child Care
placements.
The application maintains details in the following areas:
Carers
Agencies
Clients
Individual
Placement Details
Payment
Schedules
Additional
Allowances and Payments
Once a
Client is placed with a Carer or an Agency, the underlying principle of
the application is that no further work on that placement record will be
required to ensure continuous payments. The only amendments required to
the record, will be to note the details of any additional payments that
have been requested.
For
‘in-house’ foster care placements, the application has been further
enhanced to ensure that even in the case of Additional Allowances, it is
only necessary to enter the details of one-off payments where the amount
is not fixed e.g. clothing. Other ‘additions’ e.g. birthday and holiday
allowances can have pre-set ‘rules’ governing when these amounts should
be paid automatically. When a placement finally ends, the system is
sensitive enough to check that there has been no overpayment of
allowances. If there are overpayments it will prompt for the preferred
recovery method. A facility exists for manual adjustments both at client
placement level and at Carer level. It is flexible enough to cope with
‘split-placements’ and with ‘client contributions’.
An almost
infinite level of flexibility has been built into the payment schedules
allowing any combination of circumstances to be accommodated. Within
individual placements it is possible to ‘tailor’ the payments for an
individual client.
The package
is capable of processing payments to Day Carers providing they are
either paid regularly, via a schedule or through the submission of
periodic ‘claims’ or ‘invoices’.
For clients
placed with either Agency carers or in residential agency provision, the
agreed weekly cost of the package is entered onto the placement record.
This weekly figure is then used by the application, so that when an
invoice is received from the Agency, the amounts claimed can be checked
by the package. Once an invoice has been reconciled the invoice is
approved and passed for payment.
A separate
procedure then collects the invoices that have been approved and
presents them for authorisation. These details can then be transferred
through a transaction file to Creditors for payment. Payment history is
retained at both Agency and client levels.
Finally,
the package contains a sophisticated security facility, which allows the
application administrator to customize the access privileges of each
user.
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